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Roostly Portal

Sell passes, fill classes, and cut admin work.

Built for small teams in class-based businesses. Your customers can register themselves, then either book sessions on their own or attend the class time your staff assigns. Your staff gets one clear place for schedules, attendance, payments, and customer updates.

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Tailored fit

How Portal helps small class-based businesses run smoother.

Portal supports two simple class styles: open self-booking, or fixed class rosters managed by staff.

What Portal includes

Everything to run daily classes, with Pro extras when you are ready.

Start on Free, then unlock Pro as your team grows. Keep the setup simple while adding more automation over time.

Included in Free

Core features to launch

  • Self registration and secure login

    Customers create their own account and start booking on your website.

  • Flexible class setup: self-booking or fixed roster

    Run open booking classes, or let staff set class times and decide exactly who is in each class.

  • Attendance tracking

    Keep a clear attendance record so staff can review each class quickly.

  • Pass sales and top-ups

    Sell passes online and let customers top up when needed.

  • Manual payment workflow

    Take manual payments and confirm orders when your team is ready.

  • Emails from your business address

    Portal sends with your business name and address, with optional SMTP setup if needed.

  • Order notifications

    Send order updates when passes are requested or confirmed.

  • Manage users, instructors, and orders

    Run your team in one place, including support for multiple instructors.

  • Import and export customer backups

    Export your customer data for backup and import it again when needed.

Portal Pro

Advanced features to save time

  • Multiple pass types

    Create different pass options for different programs and class styles.

  • On-site phone check-in

    Run quick check-ins at the door using a phone number.

  • Staff admin menu access

    Give team members a simple staff menu (shortcode or block) to help with customers, classes, and orders, without giving access to settings, payment setup, or usage reports.

  • Online payments

    Accept card payments through Stripe, PayPal, and Square.

  • Automated reminders and class-change alerts

    Automatically send reminders and class updates like cancellations or reschedules.

  • Automatic invoices

    Create clean invoices for each order, ready to download.

  • Usage statistics and reporting

    Track key activity and trends so you can make better planning decisions.

  • Syllabus and progress tracking

    Track progress in step-by-step programs so customers can see what they finished and what comes next.

  • Free trial sign-up form

    Capture trial requests on your website and manage approvals in one place.

From free to pro

A simple upgrade path when your team is ready.

Keep Free as long as you like. Move to Pro when your team wants less manual follow-up and more automation.

Step 1

Launch with Free

Get bookings, passes, and attendance online without changing your whole workflow.

Step 2

Spot the repetitive work

As classes fill up, reminders, payment follow-up, and routine messages start taking extra staff time.

Step 3

Upgrade to Pro

Automate the repeating tasks, keep communication consistent, and give front-desk staff a simple admin menu without exposing sensitive settings.

What Pro adds for busy class teams

Free is a strong start. Pro helps when repeat admin tasks begin to take too much time.

  • Send reminders and class updates automatically so staff stop chasing people one by one.
  • Create invoices instantly for each order so customers always have the paperwork they need.
  • Unlock extras like online payments, trial sign-ups, check-in tools, and a staff admin menu for day-to-day help.

Checkout is below whenever you are ready.

Portal Pro checkout

Checkout when you are ready.

Stay on Free as long as you like. Use this checkout when you want Pro automation.

Questions before checkout? Visit the contact page or email [email protected].

Class Pass Licensing

Portal Pro checkout

Fast checkout with secure external license activation.








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How it runs

A straightforward weekly rhythm for small class-based businesses.

1

Set classes and pass options

Publish your schedule and package choices on your own website.

2

Customers follow assigned classes or self-book

They can attend the class time set by staff, or book sessions themselves and monitor pass balance on mobile.

3

Staff tracks attendance and follow-up

Use one dashboard for attendance, reminders, balances, and purchase logs.

Next step

Need a quick answer before choosing Free or Pro for your business?

Support is light and email-first. Use our contact page for practical setup questions and licensing help.

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Email support

Good fit if you want to:

  • Run self-booking classes, fixed rosters, or both.
  • Track attendance, balances, and invoices in one place.
  • Give staff simple tools without exposing sensitive settings.